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HomeMy WebLinkAboutAG-09/09/2026 WS Denis Noncarrow Town Hall, 53095 Main Road Town Clerk " , P.O. Box 1179 Registrar of Vital Statistics ` Southold, New York 11971 Marriage Officer ; Fax (631) 765-6145 Records Management Officer Telephone (631) 765-1800 Freedom of Information Officer COUN www.southoldtownny.gov Office of the Town Clerk Town of Southold Agenda Work Session Agenda Southold Town Board September 9, 2026 9:00 AM Please Note: This Town Board Work Session will be in the Town Hall Annex Basement Meeting Room, located at 54375 Main Road, Southold, NY. PUBLIC ZOOM LINK: You are invited to a Zoom webinar! When: Sept. 9, 2026 09:00 AM Eastern Time (US and Canada) Topic: Town Board Work Session Join from PC, Mac, iPad, or Android: https://us06web.zoom.us/j/89078364139?pwd=vulgaGKihNDdaOrBAtiDeiddSVR4AL.1 Passcode:261091 I. Discussion Items- Southold Town Board Work Session 1. 09:00 AM- Michael Collins, Town Engineer and Erick Haas, Town Maintenance Supervisor Review of Annex Building Renovation Plans 2. 09:15 AM- Councilwoman Jill Doherty and Heather Lanza, Town Planning Director Continued Discussion of Possible Special Event Revisions and No Amplified Music Code 3. 09:45 AM- Heather Lanza, Town Planning Director,with Andrea Sullivan, Community Development Project Supervisor and Mara Cerezo, Planner Housing Code Update 4. 10:00 AM- Town Board Break 5. 10:15 AM- Councilwoman Alexa Suess EDC Proposed Local Business Survey 6. 10:30 AM- Town Board Ongoing Discussion about Public Safety Page 1 of 12 Committee/Working Group 7. 11:00 AM- Town Attorney Ben Johnson Update on Solar Project 8. 11:30 AM- Town Board Lunch Break 9. Executive Session -Legal Advice 12:00 PM - Town Attorney Ben Johnson 12:30 PM - Katie Hodgdon, NYSAOT Counsel, Town Planning Director Heather Lanza, Planner Mara Cerezo, Community Development Project Supervisor Andrea Sullivan, Deputy Supervisor John Stype 10. Executive Session - Potential Acquisition(s), Sale, or Lease of Real Property Where Publicity Would Substantially Affect the Value Thereof 02:30 PM - Lillian McCullough, Land Preservation Executive Assistant 11. Executive Session -Labor-Matters Involving the Employment/Appointment of a Particular Person(s) 02:45 PM - Deputy Supervisor John Stype 03:00 PM - Dan Goodwin, Superintendent of Highways 03:15 PM - Councilwoman Alexa Suess re: EDC Member 03:30 PM - Town Board Discussion re: Government Liaison and Community Engagement (Spanish Spearing) Positions 03:45 PM - Town Board Discussion: Architect Position 12. Executive Session - Contracts/Agreements 04:00 PM - Councilwoman Kate Stevens Page 2 of 12 V ^� Southold Town Economic Development Annual Survey 2026 Section : Business Profile Seasonality 1. What is your primary industry sector? ❑ Agriculture ❑ Aquaculture ❑ Retail/Service ❑ Hospitality/Tourism ❑ Maritime/Marine Trades ❑ Healthcare ❑ Other(describe).. 2. How would you characterize your operations? ❑ Year-round full-time ❑ Year-round with scaled-back winter hours ❑ Seasonal only 3. What percentage of your annual revenue is generated during the peak season (June— October)? Section 2: Workforce & Local Talent 4. How many people do you employ? ❑ Year-Round Full-Time ❑ Year-Round Port-Time ❑ Seasonal 5. On a scale of 1-5,how difficult is it to recruit and retain qualified employees in Southold Town? 6„ What is the single biggest barrier to hiring local staff? ❑ Lack of affordable/workforce housing ❑ Limited public transportation Page 3 of 12 ❑ Lack of specific technical skills/training ❑ High competition ❑ Other(describe) Section 3: Infs eOperations, 'Orir 7. Which infrastructure or utility limitations currently hinder your business growth? (Select all that apply): ❑ Weak wireless/cellular service ❑ Unreliable/slow internet ❑ Lack of public parking ❑ Wastewater/sanitary system limits ❑ High energy costs ❑ Seasonal traffic congestion ❑ Lack of commercial space that is affordable and/or scalable & Does the current Southold Town Zoning Code or bulk regulations restrict you from expanding your business operations or facilities? ❑ Yes(briefly explain) ❑ No ❑ Unsure 9. If you are located in a downtown/hamlet center,would you utilize shared municipal parking or a "shared parking bank" system if it allowed you to expand your interior business footprint? * Yes * No ❑ Not Applicable Section : Future Outlook 10. Over the next 3 years,do you plan to: ❑ Expand at current location ❑ Maintain current scale ❑ Relocate outside of Southold Town Page 4 of 12 ❑ Sell or close the business 11. If a Business and Entrepreneurship Center were established,which resources would be most valuable to you? ❑ Local networking& B2B marketing ❑ Grant/funding navigation ❑ Workforce training programs ❑ General business planning/legal compliance assistance 12. What is the most critical action Southold Town government can take to support your business's long-term sustainability? (Short answer) 13. Is your business located in the Incorporated Village of Greenport? ❑ Yes ❑ No 14. For verification and accuracy purposes only,please provide the following information Your Company Name: Your Company Address: Your Company Email: Your Company Phone: Page 5 of 12 Southold Town EDC Business Survey Execution&Strategy Since its formation in 2011,the Economic Development Committee has been charged with recognizing key business issues and identifying initiatives that strengthen and diversify the Town's year-round economy.To date, this understanding has relied largely on committee meetings, Chamber feedback, Synergy Summits, and personalized outreach.The EDC's most recent published survey, completed in 2021, assessed COVID-19's impact on local businesses; no comprehensive survey has been conducted since.An updated survey would broaden that data, capturing input from business owners across all hamlets and sectors, including those who don't typically attend EDC events or public meetings. The results would give the Committee and the Town Board an evidence base for future decision making. Specifically, survey goals include: • Identify recurring challenges around zoning, permitting, staffing, seasonality, and cost of doing business • Pinpoint where targeted policy or support would have the greatest impact • Strengthen the Town's case when pursuing county, state, and federal economic development resources • Establish a baseline to measure the effectiveness of future initiatives • Give business owners a direct, low-friction way to be heard by the Town This effort directly supports the Comprehensive Plan's goals of achieving a diversified, resilient local economy and ensuring policy decisions support both business viability and the Town's character. Sample Size Calculation for Meaningful Results To ensure that the survey results are statistically significant and reflect the opinions of the town's businesses,we need to calculate an appropriate sample size. Formula for Sample Size Calculation: • Population size (N): 800+business entities (as inventoried in the Southold Town Comprehensive Plan) • Confidence level (Z): 95% (this is standard for most surveys) • Margin of error(E): 5% (this is standard for public opinion surveys) • Proportion (P): 30% (for median sample size, assuming no prior knowledge about the business population) For 800+ business entities (as inventoried in the Southold Town Comprehensive Plan)with a 95% confidence level and 5% margin of error,the required sample size is approximately 231 respondents. Page 6 of 12 Dissemination Strategy The EDC will employ a variety of communication channels to reach a diverse group of respondents. Primary Channels: • Chambers and Business Groups: Send the survey to their members via existing lists. Communication needs to include a call to action to fill out the survey, stressing the importance of participation. • Website:The survey will be embedded on the town's website for easy access.We discussed having a prominent placement and sending a link through the notification platform. • Social Media: Share on the town's social media pages and encourage Town Board members and everyone we know to share via their social media platforms. • Physical Locations: Posters or flyers with a QR code directing to the survey, placed in local newspapers (printed and online),town hall, recreational center, libraries, businesses and houses of worship. Timeline: This survey will be available for 8 weeks from date of publishing with an option to extend for further responses. Page 7 of 12 v- 6 q - q -a� DENIS NONCARROW Town Hall,53095 Main Road P.O. TOWN CLERK f Box 1179 Southold,New York 11971 Fax REGISTRAR OF VITAL (631)765-6145 Telephone(631) STATISTICS MARRIAGE OFFICER 765-1800 RECORDS MANAGEMENT 4r www.southoldtownny.gov OFFICER FREEDOM OF 4 INFORMATION OFFICER cIT1, � OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2026-749 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON AUGUST 25,2026: WHEREAS,the Town Board of the Town of Southold (the "Town Board"), acting in its capacity as the Board of Police Commissioners of the Southold Town Police Department(the "Department"), is committed to the safety and well-being of all residents of the Town and to maintaining public trust in local law enforcement; and WHEREAS, operations conducted within the Town by outside law enforcement agencies may create confusion, fear, and the potential for public safety incidents absent clear local response procedures; and WHEREAS,the Chief of Police has prepared a public safety response procedure governing the response of the Department to such operations,which is intended to protect public safety, preserve trust between the Department and the community, and ensure timely and transparent communication with Town officials and residents; and WHEREAS,the Town Board has determined that formal acknowledgment and publication of such procedures,together with the creation of a standing Public Safety Committee by a separate resolution, serve the public interest; NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Southold, acting in its capacity as the Board of Police Commissioners, hereby acknowledges public safety response procedures governing the response of the Department to operations conducted within the Town by outside law enforcement agencies,to be interpreted and implemented consistent with Chapter 55 of the New York State Laws of 2026 and all other applicable state and federal law, and without restricting the Department's authority to investigate or enforce violations of the Penal Law or other criminal statutes; and be it further RESOLVED,that the Town Board and the Chief of Police will maintain written public safety response procedures consistent with this resolution,which shall provide, at a minimum,that: Page 72 of 77 Page 8 of 12 (a) when the Department is notified, by a call to 911 or police headquarters, of an outside agency operation within the Town or the Village of Greenport, an officer will be dispatched to verify the operation; and that upon verification, officers will provide a peacekeeping and calming presence,with body-worn cameras activated in accordance with Department policy,will neither obstruct nor assist the operation absent a judicial warrant or act as otherwise required by law and will monitor and seek to de-escalate any confrontation involving bystanders, and will neither direct, control, nor position themselves so as to impede the operation; (b) upon verification of an operation affecting public safety, the Chief of Police or his or her designee will notify the Town Supervisor or his or her designee, who will in turn notify the members of the Town Board,the Mayor of the Village of Greenport, and the administrators of affected schools, hospitals, and clinics, such notification is for situational awareness and preparedness only; (c) following verification and notification of an operation affecting public safety,the Chief of Police or his or her designee will issue a timely public statement containing non-sensitive details of the incident; and (d) all sworn members of the Department will receive ongoing de-escalation training; and be it further RESOLVED,that in addition to the above verification and notification of an operation affecting public safety,the Board of Police Commissioners, comprising the members of the Town Board, will conduct a review of the public safety response with recommendations for further action if circumstances warrant.Non-sensitive details of this review will be shared with the Public Safety Committee at timely intervals, in a manner that ensures transparency while protecting ongoing investigations and officer safety; and be it further RESOLVED,that this resolution is adopted in conjunction with, and shall be read together with, a standalone resolution of the Town Board that concludes the work of the Public Safety Task Force established by Resolution 2026-167 and establishes in its place a Public Safety Committee; and that the Public Safety Committee acting at the direction of the Town Board shall serve as the principal vehicle for community education and communication regarding the public safety procedures adopted by this resolution, including the development and dissemination of educational materials explaining the procedures, what residents can expect from the Department during outside agency operations, and how to report incidents through 911 or police headquarters. The Public Safety Committee shall also communicate the non-sensitive details of the Police Commissioner's periodic reviews of Public Safety Response. Page 73 of 77 Page 9 of 12 �' )",L.1-1 Denis Noncarrow Southold Town Clerk RESULT: Adopted MOVER: Justice Stevens SECONDER: Councilman Mealy AYES: Councilman Mealy,Justice Stevens, Councilwoman Doherty, Councilwoman Smith, Councilwoman Suess, Supervisor Krupski, Jr. NAYES: None Page 74 of 77 Page 10 of 12 WHEREAS, by Resolution 2026-167, adopted February 10, 2026,the Town Board of the Town of Southold established a Public Safety Task Force, whose purpose was to examine the health, safety, and welfare concerns associated with federal immigration policy and to examine all proposed federal, state, and local legislation for the purpose of advising the Town Board; and WHEREAS, the Town Board has determined that the Public Safety Task Force has completed the tasks outlined in the framework and the Town's continued focus on public safety is best served by establishing a standing Public Safety Committee charged with communication, education, and coordination duties; and WHEREAS, the members of the Public Safety Task Force have served the Town with distinction,volunteering their time, experience, and expertise, and the Town Board wishes to express its sincere gratitude to each of them for their dedicated service; now, therefore, be it RESOLVED, that the work of the Public Safety Task Force is hereby concluded, and the Public Safety Task Force established by Resolution 2026-167 is hereby dissolved; and be it further RESOLVED,that the Town Board hereby establishes a Public Safety Committee,to meet at least quarterly, and more often as needed, openly and in accordance with the Open Meetings Law and the Town's standard committee rules and regulations; to serve a term of one (1)year renewable by the Town Board at its annual organizational meeting; and to consist of the following members: • Two (2)members of the Anti-Bias Task Force; • Two (2)members of the Police Advisory Committee; • Two (2)members of the Police Department, including the School Resource Officer; • One (1) Community Liaison(Spanish-speaking); • One (1) representative of the school district; • One (1) Village of Greenport elected official; • One (1) community business leader; • One (1) representative of the houses of worship within the Town of Southold; and • Two (2) Town Board Liaisons, one from the Anti-Bias Task Force and one from the Police Advisory Committee; and be it further Page 11 of 12 RESOLVED,that the Public Safety Committee,acting at the direction of the Town Board, is charged with communication, education, and coordination duties, regarding the public safety response procedures, including working with the Police Department to develop educational materials explaining those procedures, what residents can expect from the Department during outside agency operations, and how to report incidents through 911 or police headquarters. The Public Safety Committee shall also coordinate with the Communications Committee to disseminate those materials across a range of channels with attention to language accessibility, including communicating the non-sensitive details of the Police Commissioner's periodic reviews of the Public Safety Response; and be it further RESOLVED,that this resolution shall take effect immediately„ Page 12 of 12